Legal Support Specialist - Real Estate

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Real Estate team as Legal Support Specialist located in our Houston office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Houston office, on an onsite basis with an option to work remotely one day a week.

Position Summary:

The Legal Support Specialist provides high-level legal support to a team of attorneys, delivering a wide range of complex technical, document processing, and administrative services within the assigned practice group or department. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys, which includes extensive coordination with clients. This role requires professionalism, technical savvy, and the ability to handle multiple priorities while working in an organized and efficient manner at all times. Flexibility to work overtime as needed is required.

Key Responsibilities:

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents.
• Maintains legal files (both paper & electronic), organizes and files documents in designated order.
• Updates case information, scans and organizes legal files.
• Manages document deliveries and tracks final executed documentation.
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons.
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable.
• Attends team strategy meetings.
• Understands firm available resources and leverage most effective resource for desired results.
• Assists with overflow work and other special projects as assigned.

Qualifications:

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses.
• High attention to detail, outstanding organizational skills and the ability to manage time effectively.
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation.
• Ability to collaborate well in a team.
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential.
• Position also required the ability to work under pressure to meet strict deadlines.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred.
• Minimum 3 years of experience within a law firm or other professional organization.
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings).

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
• Experience with e-filing.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.