Receptionist/Team Assistant

Receptionist/Team Assistant

Elevate Law Group, a small, growing law firm in Lake Oswego, is looking for a friendly, organized, and dependable Receptionist/Team Assistant to join our client-focused team.

This is an early-career administrative position that combines reception, general office support, and administrative support for our legal assistants and firm manager. No legal experience is required—we will train the right person on the legal-specific aspects of the job.

Please read the entire posting and follow the application instructions carefully. We use the application instructions as an initial way to assess attention to detail and ability to follow directions, both of which are important in this position. Applications that do not follow the instructions will not be considered.

We are looking for someone who is curious, learns quickly, and is interested in a long-term position with a close-knit team. The right person will appreciate the importance of following established procedures, communicate well, stay organized, and enjoy being a support resource for others. You'll work closely with our legal assistants, paralegals, and firm administrator to help keep the office and our day-to-day work running smoothly.

You'll also have the opportunity to learn about our many practice areas, including litigation, business, real estate, bankruptcy, and more.

Reception & Office Support

Examples of responsibilities include:

• Help open and close the office, including tidying and preparing common areas like loading/unloading the dishwasher and restocking supplies.
• Welcome clients and other visitors and help prepare conference rooms for meetings.
• Monitor the conference room calendar.
• Monitor and restock office supplies and keep printers and other equipment ready for use.
• Provide general reception and office support as needed.

Administrative & Legal Team Support

You'll also provide administrative support to our legal assistants and firm administrator. Examples include:

• Retrieve, sort, scan, save and distribute mail as directed.
• Photocopy, scan, organize documents.
• Enter data and prepare routine letters and other documents using established templates.
• Make calls to courts and other offices to obtain basic information or check the status of filings.
• Assist legal assistants with clerical and administrative tasks that help keep client matters moving.
• Take on other clerical and office-oriented tasks requested by attorneys or staff.

The work will vary from day to day. Some tasks will be routine, while others will require you to learn a new process or figure out how to best organize and complete an assignment.

Opportunities to Grow

As you become comfortable with the position, you'll have opportunities to learn additional legal-support and firm administrative tasks and take on more responsibility. For someone who is interested, there is potential to grow into more advanced legal assistant-type work, as well as firm management tasks over time.

You don't need to know anything about the law to be successful in this position. We are looking for someone who is organized, dependable, professional, willing to learn, and takes pride in helping the team succeed.

What We're Looking For

The ideal candidate will:

• Have at least one year of office, administrative, customer-service, or other professional workplace experience. Experience in a professional services office is helpful but not required.
• Enjoy being a support resource for others and take pride in making the team's work easier.
• Be punctual, dependable, and comfortable working in person.
• Be friendly and professional when interacting with clients, visitors, attorneys, and coworkers.
• Take and follow directions well and ask questions when something is unclear.
• Be organized, detail-oriented, and able to keep track of multiple tasks and deadlines.
• Be adaptable and comfortable shifting priorities as the needs of the team change.
• Take ownership of assignments and follow through to completion.
• Have strong written and verbal communication skills, including good grammar, spelling, and proofreading.
• Be comfortable learning and using technology, including Microsoft Office and Adobe Acrobat Pro. We work primarily in a Windows environment.
• Maintain strict confidentiality regarding client and firm information.
• Be willing to learn new duties and develop new skills as the needs of the team evolve.

Schedule & Compensation

This is a full-time, in-person position, with an anticipated schedule of approximately 37.5–40 hours per week, Monday through Friday. A typical schedule would be 8:30 a.m.–5:00 p.m., though we can provide some flexibility for work to occur as early as 7:30 a.m. or as late as 5:30 p.m. Further flexibility may be possible.

The expected starting pay range is $19-22 per hour, depending on experience and qualifications.

What We Offer

Elevate Law Group provides a collegial, supportive, and collaborative work environment. Our benefits include:

• Multiple health, dental, and vision insurance plans with generous employer contributions
• 401(k) with employer contribution
• Flexible spending accounts (FSAs)
• Paid parental leave
• Life insurance
• Paid time off and holidays
• Snacks and monthly office lunches
• Business-casual work environment
• Training and professional development opportunities

How to Apply

We welcome qualified applicants and strive to provide a workplace where employees feel included, respected, and valued.

If you're organized, dependable, personable, and enjoy being part of a team, we'd like to hear from you. Please submit a resume and brief cover letter or email to [email protected].

Please address each of the four questions below in your cover letter or email.

1. How your past experience relates to or prepares you for this position?

2. What interests you about the position and working with a small law firm?

3. When you would be available to start?

4. Are you able to work in our Lake Oswego office Monday through Friday?

This is a direct-hire position. Recruitment firm submissions will not be considered.

Pay: $19.00 - $22.00 per hour

Expected hours: 37.5 – 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Ability to Commute:

• Lake Oswego, OR 97035 (Required)

Work Location: In person