Receptionist

Caplan Law Group is a growing, reputable law firm with offices in Virginia Beach, Newport News, Elizabeth City, and Kitty Hawk. We provide exceptional legal services across multiple practice areas, including corporate law, real estate law, and estate planning. Our team is committed to professionalism, integrity, and delivering outstanding client experience. With a culture built on collaboration and respect, we work together to achieve the best outcomes for our clients.

Position Overview

We are seeking a full-time in-office Receptionist & Assistant Processor for our Virginia Beach office. As the first point of contact for clients and visitors, you’ll be the friendly, professional face of our firm while supporting our legal and real estate teams with essential administrative and processing tasks.

This is an entry-level position offering excellent learning opportunities and room for advancement, especially for those interested in the legal or real estate closing fields.

Key Responsibilities

Client Interaction

• Answer and direct phone calls with professionalism and courtesy
• Assist third parties (couriers, agents, clients, lenders, etc.) with dropping off and picking up documents at front desk
• Greet clients and visitors with a warm, welcoming demeanor

Office Management

• Maintain a clean, organized, and presentable reception area
• Assist with general office tasks, including filing, photocopying, and data entry

Supporting Office Team

• Assist with scanning, printing, and modifying PDF documents
• Opportunity to train, learn, and assist post closing department, policy department and our attorneys with various projects

Administrative Support

• Collaborate with team members to ensure smooth daily operations
• Provide additional administrative support as needed to enhance client service

Confidentiality & Professionalism

• Handle sensitive information with integrity and strict discretion

What We’re Looking For

• Organized & Efficient – Strong attention to detail and timely task management
• Tech-Savvy & Adaptable – Comfortable learning new software (training provided)
• Multi-Tasker & Self-Starter – Able to prioritize tasks and work independently
• Team Player – Willing to help colleagues when workload allows
• Professional & Personable – Friendly, polished communication style
• Growth-Oriented – Interested in learning about real estate closings and advancing within the firm
• Reliable - Comes to the office on time each and every day and is dressed professionally

Preferred (Not Required)

• Prior experience in a receptionist role

Benefits & Compensation

• Competitive Salary – Based on knowledge, experience, and skill set
• Comprehensive Benefits – Health insurance, 401(k), and paid sick/vacation days
• Career Growth – Significant learning opportunities and advancement potential
• Supportive Work Environment – Join a collaborative, team-oriented firm that values its employees

Apply Today!

Please submit your resume and cover letter outlining your experience and interest in the role. We appreciate your application and look forward to speaking with you!

Job Type: Full-time

Job Type: Full-time

Pay: $15.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person