Legal Secretary

About the Role

We are seeking an experienced Legal Secretary to support attorneys in a busy civil litigation practice. This position is ideal for someone who is organized, dependable, detail-oriented, and comfortable managing multiple deadlines in a fast-paced law firm environment.

The Legal Secretary will assist with day-to-day litigation and administrative matters, including case organization, calendaring, court filings, correspondence, and trial preparation.

Key Responsibilities

• Organize and maintain litigation files and case records.
• Manage attorney calendars, deadlines, hearings, depositions, and other important dates.
• Assist with case intake and opening new matters.
• Prepare, file, and serve pleadings and discovery documents.
• Handle filings with California Superior Courts, federal courts, and appellate courts.
• Monitor procedural and case deadlines and help ensure attorneys remain on schedule.
• Communicate professionally with clients, insurance carriers, opposing counsel, and other parties by phone and email.
• Assist with expert designations, depositions, and related litigation tasks.
• Track deadlines associated with trial and other major case milestones.
• Support attorneys with trial preparation, including trial documents, motions in limine, exhibits, and exhibit binders.
• Provide general administrative and litigation support as needed.

Qualifications

• At least 3 years of experience as a legal assistant or legal secretary in a law firm.
• Civil litigation experience required; personal injury experience is preferred.
• Strong understanding of California litigation procedures, including filing and service requirements.
• Familiarity with California Superior Court, federal, and appellate court filing procedures.
• Working knowledge of pleadings, discovery, service requirements, and litigation deadlines.
• Experience supporting attorneys through depositions and trial preparation.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize competing deadlines, and take initiative.
• Professional, reliable, and comfortable working in a fast-paced environment.

What We Offer

• Benefits package
• 401(k)
• Full-time position in Irvine, California
• Opportunity to work closely with experienced litigation attorneys

Pay: $30.00 - $41.00 per hour

Work Location: In person