Legal Assistant

Job Overview

We are seeking a dedicated and detail-oriented Legal Assistant to join our new legal team at our new office in Glendale. The ideal candidate will provide essential support in legal and non-legal (administrative) tasks and desires to contribute to the success of the practice. This role requires a basic understanding of legal terminology, excellent organizational skills, and the ability to manage multiple tasks efficiently.

If you are passionate about law and eager to contribute to a professional environment, we encourage you to apply. Moreover, because you will be speaking and meeting with clients regularly (for example, to walk them into the conference room for their attorney consultation), the ideal candidate is also brand/image conscious, organized, professional, hospitable, and committed to helping us meet our clients’ needs.

Company Overview

Khalil Law Corporation has a diverse caseload, in federal and state courts, in the business, civil, real property, and trust/estates world. In business, we handle agreements, corporate compliance, formation/dissolution/mergers, and litigation. In civil matters, we take on a wide array of cases from plaintiffs and defendants. On the real property side, the firm handles agreements of all kinds, landlord-tenant disputes and litigation, homeowner rights, and transactional work. Finally, in trusts/estates, the firm does everything from estate planning to trust/estate administration. While we are consistently busy , you will find the work environment to be fairly casual and not intimidating at all.

Job Responsibilities

• Assisting attorney(s), client(s), and other professionals with client projects, matters, and cases.
• Conducting and analyze legal research - providing swift summaries of relevant statutes, case law, regulations, judicial decisions, and other legal sources.
• Draft and file legal documents including pleadings, motions, affidavits, and discovery requests/responses - ensuring accuracy and compliance with legal standards and office procedures.
• Performing clerical duties such as filing, data entry, and maintaining organized records - particularly with regards to billable hours and expense reporting.
• Contacting clients re: intakes, discovery responses, depositions scheduling and reminders, and (rarely) trial preparation.
• Provide executive administrative support to attorney(s), including managing calendars, scheduling appointments, professionally greeting in-person clients in a hospitable manner, preparing conference room for consultations, and - infrequently - interviewing clients when attorney is unavailable.
• Managing document management systems for efficient retrieval and storage of files - digital and physical - by preparing , storing, and retrieving case files in an organized manner.
• Tracking deadlines and coordinating tasks.
• Organizing and collaborating on various legal projects, providing support as needed.
• Perform other related duties as assigned.
• *Khalil Law Corporation reserves the right to add or change duties at any time.*

Desired Skills

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in legal research techniques and familiarity with relevant laws and regulations.
• Experience in a similar role is preferred but not required.
• Excellent written and verbal communication skills for effective interaction with clients and team members.
• Ability to review documents meticulously for accuracy and completeness.
• Familiarity with document management systems is an asset.
• Strong project management skills to ensure timely completion of tasks in a fast-paced environment.

Qualifications / Required Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Proficient with Microsoft Office or related software.

Education and Experience

• Bachelor’s degree required.
• Office experience preferred; however, most duties/responsibilities will be trained.
• While knowledge of the law is NOT required, it helps, and a desire to learn the law surely is required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

Pay: From $25.00 per hour

Expected hours: 16.0 – 40.0 per week

Education:

• Bachelor's (Required)

Language:

• Arabic (Preferred)
• Armenian (Preferred)
• Spanish (Preferred)

Location:

• Glendale, CA 91203 (Preferred)

Ability to Commute:

• Glendale, CA 91203 (Required)

Ability to Relocate:

• Glendale, CA 91203: Relocate before starting work (Preferred)

Work Location: In person