Receptionist/Office Assistant

Cozen O’Connor, ranked among the top 100 law firms in the country, has an immediate opening for a service oriented self-starter to join our administrative team on a full-time basis as an Receptionist/Office Assistant in Wilmington, Delaware.
This is a highly visible in-office role and an excellent opportunity for candidates with exceptional interpersonal skills, attention to detail, and a commitment to high quality service standards to clients and colleagues.

Responsibilities

• Answer incoming calls, transfer and/or take messages
• Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices
• Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
• Ordering of all catering requests for meetings on behalf of all departments
• Organizing events for the office (birthdays, happy hours, etc.) 
• Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
• Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
• Other administrative projects as assigned

Qualifications

• Minimum of 2 years of experience as an Office Assistant/Receptionist, preferably in a law firm or other professional services environment
• Strong organizational skills and a commitment to client service, teamwork, and continuous improvement
• Highly effective written and verbal communication skills
• Ability to work well with all levels of firm employees, clients, visitors and vendors
• Attention to detail in all interactions and work product
• Ability to handle large volume of requests daily
• Aptitude to learn all firm software applications
• Excellent reading comprehension and proofreading skills
• Able to work overtime as needed
• High school diploma required, college degree preferred

The salary range for this role is $50,000-$60,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.