NSS Administrative Assistant

National Subrogation Services (NSS) is seeking a detail-oriented and reliable Administrative Assistant to support the day-to-day operations of our office. This is a part-time position requiring approximately 20 hours per week, typically worked over 2-3 days per week. 

The ideal candidate is organized, proactive, customer-service focused, and able to manage multiple responsibilities in a fast-paced professional environment. 

Responsibilities

• Receive, stamp, sort, and distribute incoming mail and packages. 
• Prepare and coordinate outgoing mail and UPS shipments to ensure timely delivery. 
• Open and establish new matters in the firm’s claims processing software. 
• Maintain kitchen and breakroom supplies, including stocking refrigerators and refreshments. 
• Monitor office supply inventory and place orders as needed. 
• Assist with office equipment maintenance, including troubleshooting basic issues, coordinating service calls, and managing toner and supply inventory. 
• Maintain postage machines funds and supplies. 
• Answer and direct incoming telephone calls in a professional manner. 
• Serve as a liaison with building management regarding maintenance requests, safety protocols, and facility-related issues. 
• Provide general administrative support to ensure efficient office operations. 

Qualifications

• 1-3 years of administrative, clerical, or office support experience required.
• Strong organizational, communication, and multitasking skills. 
• Excellent attention to detail and accuracy. 
• Ability to work effectively with employees at all levels of the organization.
• Strong reading comprehension, proofreading, and problem-solving abilities.
• Proficiency with technology and the ability to quickly learn new software applications. 
• High school diploma or equivalent required; college coursework or degree preferred. 

The salary range for this role is $26.00 - $30.00 per hour and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.