Litigation Paralegal

The ideal candidate will bring professionalism, sound judgment, and the ability to manage multiple priorities with minimal supervision while maintaining the highest standards of confidentiality and accuracy.

Litigation & Matter Management

• Serve as the first point of contact for litigation and matter management, including engagement, onboarding, and coordination of outside counsel.
• Manage case lifecycles from opening through closure, maintaining accurate matter data and documentation.
• Coordinate collection, review, and organization of documents and information needed to respond to claims, subpoenas, and records requests.
• Support responses to regulatory inquiries, claims, and investigations by gathering and providing relevant information.
• Issue and track litigation hold notices; coordinate and organize materials for e-discovery and production.
• Maintain and track all critical deadlines, including:
• Subpoena, records requests and claims
• Discovery deadlines and case management orders
• Mediation or arbitration dates and settlement dates
• Any other dates critical to litigation or regulatory compliance

Analysis & Reporting

• Track and report on litigation matters and trends, providing actionable insights to legal leadership and other stakeholders.
• Support accurate and timely reporting through data analysis and consistent recordkeeping.

Financial & Administrative Support

• Process invoices, settlement payments, and mediation/arbitration fees
• Coordinate travel arrangements, meeting logistics and monthly expense reports for attorneys
• Manage office supply procurement, mail administration, and other departmental operational needs.

Communication & Collaboration

• Function as a liaison between internal departments and outside counsel to ensure efficient communication and timely responses.
• Maintain professionalism and discretion in all correspondence, both internal and external.

Qualifications

• 5+ years of paralegal experience, preferably in-house at a public company, large law firm, or other relevant professional experience
• Litigation experience required, including familiarity with discovery and e-discovery practices.
• High school diploma or equivalent required; bachelor’s degree or paralegal certificate preferred.
• Strong knowledge of legal terminology, litigation procedure, and court eFiling processes.
• Advanced proficiency with Microsoft Office Suite, legal research platforms, and legal matter management tools.
• Experience leveraging AI tools or analytics in legal workflows a plus.

Competencies

• Exceptional organization, responsiveness, and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to anticipate needs and proactively address challenges.
• Skilled communicator with internal and external stakeholders.
• Proven ability to manage multiple priorities independently.
• Commitment to confidentiality, integrity, and continuous improvement.

Our Ideal Candidate