LEGAL SUPPORT SPECIALIST

Position Summary

The Legal Support Specialist provides vital administrative and clerical support to legal teams in government departments/agencies. The role is central to ensuring that legal operations run smoothly by managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of assorted personnel. Legal Support Specialists blend strong organizational abilities with a clear understanding of legal terminology and procedures to assist attorneys and paralegals in the seamless execution of legal tasks.

This position requires on-site employment with no remote or hybrid options available.

Preferred Qualifications

• Capable of working with, and contributing to, a fast paced and multi-issue legal team.
• Organized and able to work without constant supervision.
• Generally curious and intuitive about diverse legal topics and operational issues.
• Skilled at problem-solving and offering unique perspectives for solutions.

Job Responsibilities and Expected Results

• Draft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence.
• Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible.
• File legal documents with courts and regulatory bodies, ensuring that all submissions comply with procedural requirements and deadlines.
• Manage document tracking systems to monitor filing deadlines and critical case dates.
• Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel.
• Enter and update case information in legal management systems and databases accurately.
• Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams.
• Handle telephone calls, greet clients, and perform other front-office duties as necessary.
• Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information.
• Assist in organizing and coordinating depositions, hearings, and conferences.
• Maintain the confidentiality of sensitive legal documents and information.
• Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.
• Other duties as assigned.