Legal Secretary - Medical Malpractice

Responsibilities

• Provide support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.
• Prepare and file legal documents, ensuring compliance with court rules and deadlines.
• Manage case files through document management system (iManage), maintaining organization and accuracy.
• Assist with document review, proofreading, and legal drafting to ensure high-quality submissions.
• Facilitate communication with clients, expert witnesses, and other parties involved in litigation while maintaining professional phone etiquette.
• Support project management efforts for ongoing cases, including tracking deadlines and deliverables.
• Coordinate and schedule depositions, hearings, and meetings
• Conduct legal research and gather relevant case information
• Coordinate and schedule meetings, conferences, and travel arrangements
• Maintain and organize client files and records
• Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
• Open new files and run conflicts
• Updating docket sheet or information sheet on the file
• Perform general clerical duties such as filing, scanning, and data entry
• Provide administrative support to attorneys and staff as needed

Experience

• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent writing skills for drafting correspondence and legal documents.
• Proficient in legal case management software such as iManage or similar.
• Experience with document review processes and familiarity with clerical tasks such as filing and transcription.
• Solid research skills to assist attorneys in preparing cases effectively.
• At least 2 years experience as a Legal Secretary/Assistant working on insurance defense cases. Medical Malpractice experience is not required and we are willing to train in this area.
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
• Knowledge of e-filing in state and federal courts
• Previous experience working as a legal secretary on the litigation defense side is highly preferred
• Knowledge of court rules and procedures
• Ability to maintain confidentiality and handle sensitive information

Technology

Mayer LLP has implemented the following technology platforms:
Westlaw
Harvey AI
Coyote
PointOne
iManage