Legal Secretary

Responsibilities

Greet clients and visitors in a professional and friendly manner
Answer phone calls, take messages, and direct calls to the appropriate person
Coordinate and schedule depositions, hearings, and meetings
Assist with document preparation
Conduct legal research and gather relevant case information
Organize and maintain case files in document management system (iManage)
Coordinate and schedule meetings, conferences, and travel arrangements
Maintain and organize client files and records
Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
Open new files and running conflicts
Updating docket sheet or information sheet on the file
Perform general clerical duties such as filing, scanning, and data entry
Provide administrative support to attorneys and staff as needed

Experience

Excellent organizational skills and attention to detail
Strong communication and interpersonal skills
Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
Knowledge of e-filing in state and federal courts
Previous experience working as a legal secretary on the litigation defense side is highly preferred
Knowledge of court rules and procedures
Ability to maintain confidentiality and handle sensitive information
Ability to work independently and as part of a team

Technology

Mayer LLP has implemented the following technology platforms:
Westlaw
Harvey AI
Coyote
PointOne
iManage 

Benefits

Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays + 4 early release days
16 PTO days
Hybrid schedule (3 days/week in office, 2 days/week at home)
401k + firm match based on previous year revenue. In 2024 we matched up to 6%
Discretionary year end bonus
Employee referral bonus ($2000 - $4000)