Legal Secretary III (Claims)

LEGAL SECRETARY IV – LITIGATION DIVISION CITY OF ATLANTA DEPARTMENT OF LAW

Salary Range: $40,945 - $58,140

General Description This position is responsible for:  Creating or setting up standard file folders for new cases.  Performing general filing.  Creating, updating, indexing, and managing court documents, pleadings, motions, transactional documents, and correspondence.  Answering general phone calls, inquiries, and requests, and routing them to the appropriate party.  Coordinating and assisting the deputy with payroll processing documentation for attorneys and support staff employees (Kronos).  Performing general and advanced secretarial work, including case file management and use of appropriate software and technical equipment.  Managing conference room schedules.  Managing and monitoring copy rooms.  Filing legal documents (printed and electronic) with the courts.  Providing coverage for the front desk/receptionist area as needed.  Handling mail pick‑up, sorting, and distribution as needed.  Scheduling meetings and depositions.  Coordinating business‑related travel and assisting with submitting reimbursement requests and/or performing reconciliations.  Coordinating with the Legal Operations team to process and manage vendor invoice payments, including tracking the status of payments via the ATL Cloud.  Operating equipment and software for conference room meetings, including video conferences, phone conferences, and webinars.  Providing basic technical assistance and training to team members for commonly used technical devices and software (phone, computer, printer, others).  Escorting guests and clients on visits throughout the legal suite.  Operating the Department of Law’s Document Management System with proficiency and providing training on the system to staff as needed.  Completing initial drafts of documents (pleadings, letters, memoranda, transactional documents, etc.) independently.  Actively managing the court calendars and case deadlines for the assigned division.  Administering the Department of Law’s procedures regarding process of service.  Drafting agendas for team, client, and division meetings.  Providing training to staff on general office procedures related to team needs.  Designing (creating) and maintaining an effective filing system.  Directing clients and the public to the appropriate areas within the City.  Developing initial PowerPoint presentations on behalf of principals.  Assisting with managing the record retention and destruction process for the assigned practice area in collaboration with the City Attorney Group.  Supervising or guiding the work product of less experienced staff when tasked.  Conducting basic legal research.  Preparing drafts for attorney review and approval. Performing other duties as may be assigned.