Legal Receptionist/Office Assistant

About The Jas Law Firm

The Jas Law Firm is a boutique Miami law firm serving clients in personal injury, immigration, and civil matters. Because we are a small firm, every team member plays an important role in our clients’ experience and in the daily operation of the office.

We are seeking a dependable, organized, and professionally bilingual Legal Receptionist and Office Assistant to serve as the first point of contact for clients, prospective clients, visitors, and callers. The right person will communicate warmly, handle confidential information carefully, and remain composed while managing several priorities.

Job Responsibilities

• Welcome clients and visitors and help maintain a professional, comfortable reception experience
• Answer, screen, and route incoming calls professionally and take complete, accurate messages
• Communicate with clients and prospective clients in both English and Spanish
• Use firm-approved questions and procedures to collect preliminary intake information, enter it accurately, and schedule appropriate follow-up
• Schedule, coordinate, confirm, and update client appointments
• Process client payments, issue receipts, and maintain accurate payment records according to firm procedures
• Receive, scan, label, distribute, and file incoming mail and documents
• Prepare outgoing correspondence, mail, and packages
• Maintain organized electronic and physical records
• Monitor office supplies and maintain reception, conference, and shared office areas in a professional condition
• Assist attorney with data entry, document organization, client follow-up, scheduling, and other administrative projects
• Protect confidential client and firm information
• Perform other related administrative duties consistent with the position

Required Qualifications

• Professional fluency in English and Spanish, including speaking, reading, and writing; this position communicates regularly with clients in both languages
• At least one year of experience in a law firm, legal-intake department, or comparable legal-office position
• High school diploma or equivalent
• Excellent telephone etiquette and client-service skills
• Strong organization, recordkeeping, and follow-through
• Clear and professional written and verbal communication
• Proficiency with Microsoft Outlook, Word, and Excel
• Ability to learn and consistently use the firm’s case-management and office systems
• Sound judgment and discretion when handling confidential information
• Reliable attendance, punctuality, and the ability to meet deadlines
• Ability to remain calm and accurate while handling calls, visitors, appointments, and administrative requests

Work Schedule

• Full-time, 40 hours per week
• Monday–Friday, 9:00 AM to 6:00 PM (in person, on site in Miami, FL 33186, near Tamiami Airport)
• Occasional after-hours or pre-scheduled weekend hours during trial periods and/or special firm events may be required; advance notice will be provided

Compensation & Benefits

• Salary to Commensurate with experience
• Paid Holidays
• Paid Sick Leave
• Performance Bonuses

Equal Opportunity Employer

Our firm is a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status under applicable law.

Pay: $17.00 - $20.00 per hour

Benefits:

• Paid time off

Work Location: In person