Legal Practice Assistant

Cozen O’Connor has an excellent opportunity for Legal Practice Assistant with strong litigation experience to join our Atlanta office.  This position plays a crucial role in providing primary support to litigators in our Global Insurance, Subrogation & Recovery, and Business Litigation practices. 

The ideal candidate will have strong administrative skills, a working knowledge of insurance and legal processes, and the ability to manage multiple priorities in a fast-paced environment.  The position requires excellent communication and organizational skills, and the ability to multitask under time constraints with exceptional attention to detail. 

This role also requires exceptional transcription and document production skills, as a significant portion of the position involves preparing legal documents from extensive attorney dictation. Candidates should be comfortable managing a high volume of dictated work while maintaining accuracy and attention to detail.

 

Responsibilities

• Prepare/transcribe legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
• Prepare and process subrogation files, including demand letters, legal documents, and correspondence.
• Type, redline, format, proofread, and edit various documents, charts, and tables, including correspondence, pleadings, memoranda, agreements, motions, and other legal documents.
• Organize, prepare, and maintain accurate client and office files in both electronic and paper filing systems, including records of claims, recoveries, and legal proceedings.
• Communicate with insureds, third-party carriers, attorneys, and internal departments.
• Track deadlines, court dates, and statutes of limitations.
• Assist in preparing documentation for arbitration, litigation, or settlement.
• Input and update data in claims management systems.
• Perform general administrative duties such as filing, scanning, and scheduling.
• Type, transcribe and revise all communications and legal documents, charts and tables.
• Draft, create and update various attorney documents such as docket sheets, case file logs and client required budgets, pleadings and/or discovery.
• Process attorney weekly time summaries, expense reports, check requests and travel arrangements.
• Prepare and submit new client and/or new matter forms and sub-files.
• Coordinate and calendar all pertinent meetings including but not limited to client meetings, hearings, depositions, arbitrations, mediations, court reporters, conference calls and client tasks per firm guidelines.
• Proofread all work for both content and context.
   

Qualifications

• At least 5 years of experience as a practice assistant or related legal support role.
• Typing skills of 75+ w.p.m.
• Must possess strong organizational and communication skills, both verbal and written.
• Excellent proofreading skills.
• Must be detail-oriented and able to multitask.
• Strong document processing and project management skills.
• Proficient in advanced levels of Microsoft Outlook, Excel, PowerPoint, Word and the use and application of Styles, Redlining, and Adobe Pro.
• Must be familiar with setting up and processing Tables of Contents and Tables of Authorities.
• Must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills.
• Outstanding written and verbal communications and able to professionally interact with clients, attorneys, and staff.
• Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly.

• Experience with document management program (iManage preferred).