Legal Office Assistant

Description:

Pender & Coward, P.C. is looking for a meticulous, conscientious, and reliable Office Assistant to join our team, part-time or full-time at our office in Suffolk, Virginia. This position is in the office; remote work is not available. The position requires working until 5:30pm Monday – Friday, start time is flexible.

Requirements:

• Expert level verbal and written communication skills.
• Meticulous attention to detail and proofreading skills.
• Strong operational knowledge of or ability to learn standard office equipment including copier, scanner, telephone, postage meter and binding machine.
• Extensive technology experience and strong internet skills.
• Exceptional organizational skills with the ability to multitask and meet tight deadlines.
• Strong understanding of legal terminology or ability to learn.
• Able to establish and maintain effective working relationships with clients, co-workers and other professionals.

Responsibilities

• Greet and welcome each visitor in a friendly and professional manner.
• Answer incoming phone calls in a professional manner, listen to the client’s needs and direct calls to the appropriate person.
• Daily management of conference room calendars.
• Open, organize, maintain, scan and close paper and electronic client files.
• Process ingoing and outgoing mail daily.
• Draft simple legal documents, according to specifications.
• Prepare routine correspondence, reports and letters.
• Maintain attorneys’ calendars; schedule and follow up on all appointments (i.e., clients, case work, and potential clients).
• Support paralegals and when needed, attorneys.
• Handle confidential information with discretion
• Edit and attend to issuance of bills.
• Perform a variety of other tasks as assigned.

Education and Experience

• High school diploma or equivalent.
• Prior experience supporting paralegals or attorneys preferred.
• Microsoft Word proficiency. Basic Excel skills a plus. Ability to learn computer programs, such as document management software is required.