Legal Front Office Coordinator

About Dominion Law, LLC PA

Dominion Law is a stable, family-owned firm in Waterville, comprised of three active attorneys practicing primarily Family Law, Criminal Defense, and Estate Planning. We believe in delivering exceptional service to our community during office hours while deeply respecting the work-life balance of our team outside of them.

We are seeking a mature, highly reliable Front Office Coordinator to serve as the welcoming face and structural anchor of our office. To optimize our team's coverage, this position is structured as a dedicated 4-day work week, allowing you to have Saturdays and Sundays off as well as one set weekday off per week (Tuesday, Wednesday, or Thursday.)

Schedule: 8:00 AM – 4:30 PM 4 weekdays/week (34 Hours/Week).

Compensation: Dependent on Experience & Qualifications

Key Responsibilities:

• The Face of the Firm: Greet in-person clients and manage incoming phone lines with a calm, professional, and welcoming demeanor
• Front Office Ownership: Take pride in coordinating the daily operations of the reception area. Ensure the lobby and conference rooms are pristine, organized, and "court-ready" for visitors, as we often conduct virtual court hearings within our offices.
• Legal Signing Support: Serve as a primary Notary Public and witness for Estate Planning and Real Estate signings.
• Database & File Coordination (MyCase): Ensure client digital files and intakes are accurate. Use quiet periods productively to audit digital files, organize records, and manage office workflows.
• Local Errands: Hand-deliver time-sensitive paperwork to local courts and the post office (requires a valid driver’s license and reliable vehicle).

Benefits Package:

We value long-term stability and provide a benefits package designed to support your health, financial future, and well-being:

• Health & Wellness: Firm-paid preventative healthcare reimbursement coverage through Health Access Solutions. Employees have the option to elect additional comprehensive healthcare co-op and dental coverage through Health Access Solutions.
• Retirement Security: Eligibility for our SIMPLE IRA program with employer matching contributions.
• Paid Time Off (PTO): Accrued paid time off for personal days, illness, or vacation.
• Holiday Pay: Paid time off for designated firm holidays.
• Supplemental Protection: Optional enrollment in specialized Aflac policies.

The Support Network (Why You’ll Love Working Here):

We value a focused but sustainable workplace. We utilize a professional legal answering service to seamlessly handle our phone lines during your daily lunch break, meaning you can completely step away from your desk, leave the office, or decompress for your full break entirely uninterrupted.

The Ideal Candidate:

• The Core Anchor: You understand that while our attorneys are frequently out of the office at court or client meetings, and our secondary support staff operates on a flexible, part-time project schedule, your position is the vital physical anchor of the firm. Consistent, punctual attendance is critical to keeping our doors open and accessible to the public.
• High Maturity & Focus: You thrive in a structured, client-first environment, appreciate a workspace free from personal distractions during business hours, and possess the strong communication skills needed to assist legal clients.
• Autonomy: You are comfortable running the front desk independently and managing your own workflow while attorneys are in court or meetings.
• This role is an outstanding fit for administrative professionals, former bank tellers, or medical front-desk coordinators seeking a stable local job with an exceptional schedule.

How to Apply: Please email your resume, a brief cover letter, and a list of three professional references with full contact information directly to [email protected]. In your cover letter, please confirm your availability and long-term commitment to the 8:00 AM – 4:30 PM, 4 day work week schedule.

Note: All job offers are contingent upon the successful completion of standard reference and background checks.

Pay: From $19.00 per hour

Expected hours: 34.0 per week

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Experience:

• office: 2 years (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person