Legal Assistant (Labor & Employment)

About the Firm

Amundsen Davis, LLC is a full-service business law firm with 270 attorneys. Headquartered in Chicago, we are one of the fastest-growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients’ business decisions, and we use this insight to respond to their needs creatively, efficiently, and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well-rounded partnership for your business. Amundsen Davis has offices throughout the Midwest, including Chicago, Crystal Lake, St. Charles, and Rockford, Illinois; Cleveland and Columbus, Ohio; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, Wisconsin; St. Louis, Missouri; Bloomfield Hills, Michigan; and Indianapolis, Indiana.

Position Summary

Amundsen Davis, a full-service business and litigation law firm, is seeking an experienced litigation Legal Assistant to join our strong Labor & Employment team in Chicago. We offer a collegial environment and an opportunity to further develop your skills and advance professionally. This position offers the opportunity to support a sophisticated litigation practice while working in the dynamic, friendly, and collaborative environment of our Chicago office and enjoying the resources and benefits of a large law firm.

Essential Job Responsibilities

• Provide general office support for litigation attorneys, more specifically, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements.
• Set up new clients and matters, including running conflict checks and preparing engagement letters.
• Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.
• Calculate, calendar and track court and other filing deadlines.
• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings.
• Document and file organization (paper and electronic filing systems), document creation, conversion and formatting.
• Maintain accurate and organized records within iManage by ensuring all time-stamped documents are filed in the appropriate folders, email threads are properly uploaded, and all file-related costs are recorded within the system.
• Filing documents in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.
• Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts.
• Perform general research and support activities to assist attorneys.
• Other duties as assigned.

Required Competencies, Education, and Experience

• 5+ years of experience as a litigation legal assistant
• Litigation experience in a private law firm setting preferred.
• High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Must be self-motivated, proactive, and able to meet deadlines under pressure.
• Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently.
• Must provide excellent internal and external client service.
• Must be able to communicate clearly and concisely with a solution-oriented approach.
• High School Diploma or GED required; bachelor’s degree preferred.

What We Offer

• Competitive pay ($60,000 - $85,000 a year)
• Full-time, non-exempt position
• Hybrid Work Schedule
• Benefits (https://www.amundsendavislaw.com/careers-staff), following 30 days of employment
• Supportive, team-focused environment
• Professional growth

As an Equal Opportunity Employer, we support and encourage workforce diversity and do not discriminate based on race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy, or disability in any aspect of employment. hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.