LEGAL ASSISTANT II

Requisition No: 884317

Agency: Office of the Attorney General

Working Title: LEGAL ASSISTANT II - 41000045

Pay Plan: Career Service

Position Number: 41000045

Salary: $43,055.22

Posting Closing Date: 10/22/2026

Total Compensation Estimator Tool

Pay: $43,055.22 Annually

• Two (2) years of secretarial/clerical experience and A high school diploma or equivalency.
• A completed year of education can substitute on a year for year basis for required work experience.

• Draft, edit and prepare legal documents under supervision of attorneys and staff.
• Prepare routine correspondence based on preapproved document templates.
• Calendar deadlines in accordance with applicable rules of procedure.
• Electronically file documents with courts.
• Assist in the processing and maintenance of all electronic media including e-filings, evidence and media.
• Maintain electronic case tracking database, requiring daily docketing and data entry of case notes and information.
• Maintain calendars.
• Maintain electronic document management database, requiring daily uploading and indexing of all court filings served on the business unit.
• Assist with data collection from outside agency partners.
• Prepare Exhibits for filing in the Federal Courts.
• Secure supplemental case information and evidence.
• Assist with coordination of service of process and subpoenas.
• Assist with obtaining transcripts and court records.
• Assist victims and witnesses.
• Assist agency law enforcement with scanning documents.
• Transcribe dictation as needed.
• Coordinate services needed for federal evidentiary hearing, oral argument and deposition proceedings such as transportation and translation services.
• May accompany attorneys to court and assist as required. Assist with coordinating meetings, depositions and or court appearances including space, time, place and notify all participants.

General Administrative:

• Receive, scan, process and distribute incoming mail.
• Send and track legal mail per established procedures and in accordance with State of Florida Administrative Rules and Rules of Federal Procedure.
• Coordinate ordering of substantial paper copy jobs for legal service on opposing parties and/or the Federal Courts; receive orders in office and ensure proper service of such documents in the appropriate time and manner.
• File receiving reports in the appropriate Purchasing database, save required receipts and send proper notification to supervisor and attorneys-of-record when copies are received.
• Notarize documents as needed if a notary.
• Responsible for all administrative activities as required.
• Bilingual employees who are able may be asked to assist in translations as needed.
• Train lower level Legal Assistants.
• Perform any and all duties as required.

Specific task assignments will be related to the examples listed above and may vary based on the tasks applicable to the assigned Unit.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (
• Flexible Spending Accounts
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

• Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
• The elements of the selection process may include a skill assessment exercise.
• Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
• OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami