Legal Administrative Assistant - Labor & Employment

Responsibilities

• Provide administrative support to all assigned timekeepers in the labor and employment practice group
• Electronic filing in state, federal and appellate courts
• Provide back up support to other legal administrative assistants when time allows
• Prepare, transcribe, and proofread various documents and business correspondence in a timely, appropriate manner
• Compare document versions
• Follow-up on assignments to meet deadlines
• Ensure all documents leaving the firm, whether electronically or via mail, are in good order, free of typos and grammatical errors
• Scan/copy documents
• Complete various filing procedures (e-filings, 5F filings)
• Enter daily time for attorneys
• Proofread, edit, and finalize client invoices
• Prepare reimbursement requests (monthly expenses for attorneys including cell phone, K-1 and business development)
• Plan and schedule meetings and maintain attorney calendars
• Coordinate and make travel arrangements
• Organize and maintain client files
• Open and close client files on a routine basis
• Communicate directly with clients in a professional manner

Please Note: This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be a comprehensive list of all duties, responsibilities, or qualifications. Responsibilities may change as business needs evolve. This is not a remote position. The final pay rate is determined by qualifications and years of relevant experience.

Qualifications/Requirements

• 5+ years’ experience as legal administrative assistant required, preferably in labor and employment practice group
• Advanced computer skills: Microsoft Office 365 including Excel, Outlook, Word, OneDrive and SharePoint
• Knowledge of the following software:
  • Aderant - accounting and time entry
  • ChromeRiver - reimbursements
  • iManage - document management
  • Olympus and WinScribe - transcription
  • Tungster Power PDF Advanced
  • Litera Compare and Microsoft Track Changes

• Excellent organizational, goal setting, analytical and planning skills
• Ability to prioritize, adapt to new assignments, meet deadlines, and maintain poise in a fast-paced, highly demanding environment
• Demonstrate good judgment and discretion
• Independent self-starter, takes direction well and accepts a challenge
• Professional attitude and excellent customer service skills
• Dependable team player who works collaboratively and cooperatively within a team environment
• Professional verbal and written communication skills and is a perceptive listener
• Generate high-quality work, with exceptional attention to detail and accuracy, and proof-reading skills
• Ability to work with frequent interruptions and adapt to changes in workflow
• Manage multiple priorities in a fast-paced, deadline-driven work environment
• Comfortable with always evolving technology and software
• Willingness and desire to attend training classes to maintain and increase technical skills
• Volunteer to assist with overflow assignments and communicate effectively with peers and supervisors
• Maintains reliable attendance and follows designated work schedule
• Professional appearance