Legal Administrative Assistant - 3+ Yrs Experience - Defense Litigation

The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3+ years of experience to join its Cleveland, OH office.

Description:

• Perform secretarial and clerical duties
• Open mail for attorney and log time on time sheet as necessary
• Enter attorney time sheets into computer on a daily basis
• Answer telephone, giving non-legal information when possible, refer call to attorney and take messages
• Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required
• Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary
• Responsible for scheduling depositions and various other meetings and appointments
• In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.
• Make travel arrangements and hotel reservations for attorney
• Maintain attorney diary system
• Perform additional duties as required

Education & Experience Requirement:

• High school diploma or equivalent (associate’s or bachelor’s degree preferred).
• 3+ years of experience in litigation support or as a legal assistant/paralegal.
• Prior law firm experience, particularly in civil litigation.

Technical & Legal Skills Requirement:

• Proficiency in drafting, formatting, and proofreading legal documents (motions, pleadings, discovery, correspondence).
• E-filing expertise in state and federal courts (including PACER, CM/ECF, and specific state court e-filing systems — for Ohio, knowledge of the eFiling Portal is critical).
• Familiarity with court rules, deadlines, and local procedures.
• Experience managing discovery processes (document production, organizing exhibits, managing deposition transcripts).
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Familiarity with legal practice management software (e.g., iManage, FileSite, Clio, ProLaw).
• Familiarity with transcribing dictation (occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required)
• Proficiency in scheduling depositions and various other meetings and appointments

Organizational & Administrative Skills:

• Ability to calendar and track court deadlines accurately.
• Strong file management skills (electronic and physical files).
• Ability to manage multiple cases and prioritize tasks under tight deadlines.
• Excellent verbal and written communication skills.

Professional Attributes:

• High attention to detail and accuracy.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion in handling confidential information.
• Professional demeanor with clients, court staff, and colleagues.

Compensation range: $50,000 - $70,000

The posted compensation range for this position is negotiable dependent upon experience level. Marshall Dennehey is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter, resume and salary requirement for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V.