Law Firm Receptionist

Job Overview

We are seeking a dynamic and professional Law Firm Receptionist to be the welcoming face of our legal practice. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your energetic approach and organizational skills will help create a positive experience for clients, visitors, and team members alike. This paid position offers an exciting opportunity to be part of a dedicated legal team where your communication and office management talents will shine.

Responsibilities

• Greet clients, visitors, and vendors with a friendly and professional demeanor, ensuring they feel welcomed and valued
• Answer multi-line phone systems promptly, using proper phone etiquette to direct calls efficiently
• Manage front desk activities including scheduling appointments, handling mail, and maintaining visitor logs
• Perform clerical tasks such as filing, data entry, proofreading documents, and updating client records with accuracy
• Support office management by coordinating calendar appointments, managing schedules, and assisting with administrative tasks
• Provide excellent customer support by responding to inquiries via phone or email and assisting with client communication
• Maintain organized filing systems and ensure all office supplies are stocked and properly managed

Qualifications

• Bilingual skills are highly preferred to effectively communicate with diverse clients and team members
• Proven office management or administrative experience in a professional setting, preferably within a legal environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills
• Previous office experience involving phone answering, multi-line phone systems, and front desk responsibilities
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Demonstrated customer service skills with a friendly and professional attitude
• Capable of typing accurately at a good speed while maintaining attention to detail for proofreading and document preparation
• Experience in personal assistant roles or calendar management is an advantage
• Knowledge of clerical procedures such as filing, data entry, and time management techniques

Join our team as a Law Firm Receptionist where your enthusiasm for organization and client service will make a meaningful impact. We value dedicated professionals committed to creating a welcoming environment while supporting the daily operations of our legal practice.

Pay: $12.00 - $15.00 per hour

Expected hours: 40.0 per week

Work Location: In person