Junior Legal Assistant - Litigation

Job Summary

Udall Shumway, a reputable firm in the East Valley, is seeking a highly organized and motivated Junior Legal Assistant to join our litigation team. This position is ideal for an individual with strong administrative skills who is interested in continuing their professional development. The Junior Litigation Legal Assistant provides administrative and entry-level legal support to litigation attorneys while assisting with client communication, case administration, and day-to-day workflow coordination. The successful candidate will work closely with experienced legal professionals and gain valuable exposure to civil litigation practices in a collaborative, fast-paced environment. To qualify for compensation near the top of the posted range, candidates should have prior law firm experience, including familiarity with legal terminology, client intake, payment processing, and professional office procedures.

Responsibilities:

• Assist senior litigation support staff with the day-to-day management of attorney practices.
• Answer and manage incoming phone calls for multiple litigation attorneys and route messages appropriately.
• Communicate professionally with clients, court personnel, and opposing counsel.
• Conduct conflict checks for new and prospective clients in accordance with firm procedures.
• Assist with opening new clients and matters through internal workflow systems and maintain accurate records.
• Coordinate consultations and other scheduling requests as directed.
• Assist with file maintenance, organization, and file-closing procedures.
• Manage incoming and outgoing mail and correspondence.
• Prepare and submit internal check requests and assist with expense tracking and reconciliation.
• Assist with firm collections work, including coordinating and monitoring all aspects of the litigation process.
• Support firm programs and administrative initiatives as assigned.
• Maintain strict confidentiality of client and case information.
• Provide general administrative support and assist with front desk coverage when needed.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Prior administrative experience required; legal or litigation experience strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.

Preferred Skills:

• Familiarity with litigation procedures, court rules, and legal terminology.
• Experience with state and/or federal court e-filing systems.
• Experience with case management or document management software.
• Strong time management, organization, and prioritization abilities.
• Professional demeanor and commitment to exceptional client service.

Work Environment:

This is an in-office position within a litigation practice group and requires frequent interaction with attorneys, staff, clients, courts, and outside counsel. The role includes handling time-sensitive tasks and supporting matters subject to court deadlines.

Equal Opportunity Employer: Udall Shumway is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Profit sharing
• Referral program
• Vision insurance

Work Location: In person