Executive Assistant

Jacobson Law LLP — Bohemia, NY

Salary: $50,000–$60,000 per year, depending on experience
Full-Time | Monday–Friday, 9:00 AM–5:00 PM | Overtime Available
On-Site — Bohemia, NY

About the Position

Jacobson Law LLP, a busy and growing personal injury law firm, is seeking an exceptional Executive Assistant to work directly with our Founding Partner.

This is not a traditional receptionist or administrative assistant position. The successful candidate will become the right hand to one of the busiest people in the firm and will play an important role in keeping him organized, prepared, informed and on schedule.

We are looking for someone who is extremely organized, highly responsive, technologically proficient and relentless about follow-up.

The ideal candidate has prior experience as an Executive Assistant, preferably within a personal injury law firm or other law firm, and understands the importance of confidentiality, professionalism, urgency and attention to detail.

What You Will Do

• Provide direct administrative and executive support to the Founding Partner.
• Manage and maintain a busy calendar, meetings, appointments and commitments.
• Screen and manage incoming calls, messages and correspondence.
• Prepare, organize and proofread documents, emails and other correspondence.
• Keep the Founding Partner informed of important deadlines, meetings, follow-ups and outstanding items.
• Track assignments and make sure tasks are completed on time.
• Coordinate with attorneys, case managers, paralegals, clients, vendors and outside professionals.
• Handle confidential and sensitive information with complete discretion.
• Assist with both professional and appropriate personal administrative tasks for the Founding Partner.
• Help coordinate meetings, events, appointments, travel and other logistics.
• Anticipate needs and problems rather than simply waiting for instructions.
• Perform multiple tasks simultaneously while maintaining accuracy and professionalism.
• Learn and utilize the firm's technology and software systems.
• Provide general administrative support as needed to keep the Founding Partner and firm operating efficiently.

What We Are Looking For

The ideal candidate will have:

• Previous Executive Assistant experience; law firm experience strongly preferred.
• Personal injury law firm experience is a significant plus.
• Impeccable computer and technology skills.
• Excellent phone and communication skills.
• Exceptional organizational and time-management abilities.
• Outstanding attention to detail.
• A strong sense of urgency and follow-through.
• The ability to manage multiple priorities without becoming overwhelmed.
• The ability to take direction, execute quickly and accurately, and keep assignments moving.
• The ability to anticipate what needs to be done without constantly being told.
• Excellent written and verbal communication skills.
• Strong Microsoft Office/Outlook skills.
• Professionalism, maturity and discretion.
• The ability to handle confidential information.
• A positive attitude and willingness to be part of a team.
• The ability to work effectively in a fast-paced, demanding environment.

The Right Personality

This position is best suited for someone who naturally says:

“I'll take care of it.”

And then actually does.

You should be someone who keeps lists, remembers details, follows up without being asked, and does not allow things to fall through the cracks.

You will be working closely with the Founding Partner, so trust, reliability, communication and chemistry are extremely important.

You should be comfortable with changing priorities and understand that the needs of an executive can change throughout the day.

Compensation & Environment

• $50,000–$60,000 annual salary, based on experience and qualifications.
• Monday–Friday, 9:00 AM–5:00 PM.
• Overtime available.
• Full-time, on-site position in Bohemia, NY.
• Friendly, professional and team-oriented work environment.
• Great staff and collaborative atmosphere.
• Opportunities for growth and increased responsibility.
• Firm perks and employee benefits.

Why Join Jacobson Law?

Jacobson Law is an established personal injury law firm with a strong team and a busy, fast-paced practice.

This is an opportunity to work directly with the firm's Founding Partner and become an integral part of how the firm operates.

For the right person, this can become a long-term position with significant responsibility, trust and professional growth.

How to Apply

Please submit your resume and a brief description of your experience as an Executive Assistant, including the type of executive or organization you previously supported.

Candidates with law firm or personal injury experience are strongly encouraged to apply.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Parental leave

Application Question(s):

• Are you comfortable handling both professional and personal administrative tasks for the executive you support?
• Have you worked directly for a law firm partner, attorney, CEO or other executive? Describe that experience.

Experience:

• Executive administrative support: 2 years (Preferred)

Ability to Commute:

• Bohemia, NY 11716 (Preferred)

Work Location: In person