Docketing Specialist

Cozen O’Connor’s Philadelphia office has a unique opportunity for a REMOTE Docketing Specialist who will be responsible for providing comprehensive litigation and non-litigation calendaring services to the firm, including calendaring for all assigned matters, adhering to firm calendaring procedures and processes for these matters, and facilitating firm compliance with firm calendaring policies and protocols to minimize risk of missed deadlines. Responsible for quality-checking of calendar reports.

We currently offer a remote work schedule, We ask that associates be available Monday-Friday from 9am-5pm EST.  

Come and work with one of the top 100 law firms in the country. 

Responsibilities

• Oversee integrity of Firm’s automated docket system, BEC Docket Enterprise, providing support to all firm practice areas with calendaring functions by establishing calendar entries adhering to the Firm’s standards and procedures
• Research court rules, practice guides and laws regarding filing deadlines (e.g., discovery responses, responses to motions, pre-trial deadlines, court appearances, depositions, etc.), as needed.
• Maintain routine communications with attorneys, paralegals, and practice assistants to ensure full understanding of each individual calendaring assignment.
• Communicate routinely with the Managing Attorney and Office Manager about emerging issues or circumstances involving the calendar. Ensure issues are escalated timely.
• Ensure all information provided is accurate and copies of Complaints and Charges, Scheduling Orders, etc. are attached to events in the docketing system for reference.
• Create, review, and distribute calendar and docket reports.
• Ensure all reports are filed into the proper workspace.
• Maintain and update additions and changes in the automated docket system, including case name, venue or court jurisdiction, case number, and/or responsible attorneys, in accordance with department procedures. 
• Respond to written or verbal requests from attorneys, paralegals and secretaries regarding calendared events and modifications to compliance dates on the docket and calendar.
• Perform daily clerical administrative duties in accordance with Department procedures
• Provide guidance to lawyers, paralegals and administrative staff on understanding the content of Docketing reports; as well as provide training to lawyers, paralegals, and secretaries in using firm’s docketing application
• Assist Docketing team members as back-up and to provide additional support, as needed.
• Actively interact and collaborate with team members to provide deliverables and service to the highest and sustainable level of quality and professionalism as defined by department and/or Firm standards.
• Actively assist and support the litigation department in daily operations and functions.
• Assume additional duties and/or responsibilities, as requested.

Qualifications

• 3-5 years in a same or similar role within a law firm is required, with preference for those with experience supporting multiple offices and or practice areas
• High School Diploma or equivalent required, post-secondary degree is highly preferred.
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).
• Able to learn, operate and navigate pertinent Firm applications, systems and databases, as necessary.
• Excellent and consistent attention to detail and accuracy.
• Substantial experience computing calendar deadlines for state, federal and appellate courts.
• Strong knowledge of litigation processes, court rules, and procedures, and comprehension of various jurisdictions and association rules, and litigation in general.
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.
• Ability to effectively handle multi-task assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround deadlines.
• Strong ability to take ownership and responsibility for projects or special assignments.
• Solid initiative and independent judgment skills.
• Reliable, dependable and able to work independently or as part of a team.
• Excellent customer service orientation; positive and proactive manner; strong work ethic.
• Familiarity with PACER and Electronic Court Filings (ECFs).

The salary range for this role is $60,000 - $80,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.