Billing Coordinator

This Position Description is intended to reflect in general duties and responsibilities and is not to be interpreted as all encompassing.  Nothing in this job description restricts the Firm’s right to assign or reassign duties and responsibilities to this job at any time.  

JOB SUMMARY

The Billing Coordinator is responsible for the accurate preparation, review and submission of firm invoices including manual electronic billings.  Maintain billing files and keep up to date billing arrangements and instructions.   Assist Billing Partners with the administration of unbilled inventory.

JOB RESPONSIBILITIES

• Compile and process attorney bills on a monthly basis.
• Track Proformas to ensure timely and accurate billing
• Review and edit pre-bills as requested by attorneys and secretaries.
• Monitor aged unbilled inventory and ensure timely billing submissions.
• Apply retainer/on-account funds in accordance with attorney instructions and firm policy.
• Process write-offs following firm guidelines.
• Handle complex billing scenarios, including multiple discounts by matter, split-party billing, and prepare electronic bills promptly.
• Submit invoices electronically and assist in resolving any issues that arise.
• Review and verify the accuracy of supporting documentation for billing.
• Research and respond to internal and external inquiries regarding billing issues in a timely manner.
• Identify and correct any billing inaccuracies.
• Maintain effective communication with attorneys, secretaries, and clients regarding billing matters.
• Provide backup assistance to team members as needed.
• Assist with special projects and other tasks as assigned.

JOB SPECIFICATIONS:

Education

• Bachelor’s degree or higher with a concentration in accounting, finance, or related field. 

Experience

• Minimum of 5 years of billing experience in a law firm environment.  
• Familiarity with 3E billing system, eHUB, or other similar legal billing software is preferred.
• Proficient in Microsoft Excel and Word

Skills and Abilities

• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Excel and Smartsheet.
• Detail-oriented and highly organized with the ability to maintain accuracy.
• Excellent analytical and problem-solving skills.
• Ability to prioritize, plan, and manage multiple tasks while meeting deadlines.
• Flexibility to adapt to various work situations to achieve desired results.
• Willingness to work additional hours as required to meet deadlines.

Salary: $85,000-$95,000. The salary offered to a successful candidate will be dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, education, etc.

This is a hybrid role with the expectation of 3 days in the office.

The description above is intended to reflect general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the firm’s right to assign or reassign duties and responsibilities to this job at any time.

Pryor Cashman LLP is an Equal Opportunity Employer. It is our policy to recruit, hire, train, and promote employees without regard to race, color, disability, religion, age, marital status, veteran status, gender, national origin, sexual orientation, genetic information, medical condition or disability, or any other protected status under federal, state, or local law.