Billing Clerk

About the Role

Founded in 2006, Pirkey Barber is one of the largest firms in the United States focused on trademark, trade dress, copyright, and unfair competition law. We are frequently recognized as one of the leading trademark firms in the country.

We are seeking a full-time Billing Clerk to join our Finance team. This non-exempt position supports the firm’s billing operations, including prebill processing, invoice transmittal, client e-billing, file maintenance, new client onboarding, and internal and external billing reporting. The ideal candidate is organized, dependable, service-oriented, and comfortable managing detailed financial information and competing deadlines.

What You’ll Do

• Process prebills and transmit invoices in accordance with departmental procedures.
• Provide billing information, account-balance data, and supporting documentation to clients, attorneys, and other internal stakeholders, including for responses to audit letters.
• Maintain billing notes, procedures, and client-specific billing arrangements, including budgets and billing ceilings.
• Assist with post-billing appeals, accrual reporting, and the month-end closing process.
• Support client e-billing system onboarding and related electronic billing requirements.
• Assist with billing-rate reviews, implementation of updated rates and timekeepers, and timekeeper onboarding and training.
• Prepare reports, invoices, graphs, and other work product in response to attorney and client requests.
• Perform other accounting duties and assist with special projects as needed.

Qualifications

• Three (3) years related work experience, law firm environment or professional services environment preferred.
• Bachelor's degree (B. A.) from four-year college or university preferred but not required.
• Experience with legal billing, professional-services billing, or client e-billing platforms preferred.
• Strong analytical and problem-solving skills, including the ability to interpret detailed attorney and client requests and identify the appropriate response or work product.
• Ability to calculate discounts, interest, commissions, proportions, percentages, and other billing-related figures.
• Understanding of how billing processes may affect the general ledger.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• A responsive and diplomatic approach to client service.
• Ability to handle confidential information with professionalism, discretion, and integrity.
• Proficiency with Microsoft Office, including Excel, and general database software; familiarity with billing software and client e-billing platforms preferred.
• Ability to work effectively and collaboratively as part of a team.

Location:

The ideal candidate will be located in Austin, TX, working a hybrid schedule with 2 days per week in-office requirement.

Remote candidates will be considered in the following states: Arizona, California, Georgia, Illinois, Maryland, Michigan, Minnesota, Ohio, Pennsylvania, Texas, Virginia, Washington, and Washington DC.

Pay

• $55,000-70,000 annually. This position is eligible for overtime.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Telehealth
• Vision insurance

This position is not available to candidates who now or in the future will require U.S. visa sponsorship (including H‑1B, TN, or E‑3 visas).

To learn more about this role, our firm, and our work, please visit our website at www.pirkeybarber.com

If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact us at [email protected].